Privacy Policy

At Alec Pearson Coaching, we are committed to protecting your privacy and safeguarding your personal data. This Privacy Policy explains how we collect, use, and protect your data when you interact with our website, services, and communications. It is designed to comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and relevant international data protection laws.

1. Who We Are

Alec Pearson Coaching provides leadership, business growth, and team alignment coaching services. We act as the data controller for your personal data.

  • Contact Email: alec@alecpearsoncoaching.com

If you have questions about this policy, please contact us.

2. What Personal Data We Collect

We may collect the following types of personal data:

  • Identity Data: Name, title, and gender.

  • Contact Data: Email address, phone number, and postal address.

  • Technical Data: IP address, browser type, and operating system.

  • Usage Data: Information about how you use our website, services, and communications.

  • Marketing Data: Preferences for receiving updates, newsletters, or promotions.

  • Booking Data: Details provided when booking a call, such as your name, email address, and meeting preferences. 

3. How We Collect Your Data

We collect data through the following methods:

  • Direct interactions: When you fill out forms, contact us, or book a call.

  • Automated technologies: Data collected via cookies and analytics tools when you use our website.

  • Third-party services: For example, through Calendly when you schedule a call.

     

4. Purpose and Legal Basis for Processing

We use your data for the following purposes:

  • To provide services: Responding to enquiries, delivering coaching programmes, and managing bookings.

  • To improve our website and services: Using analytics to optimise user experience.

  • To send marketing communications: Updates, newsletters, or promotional content (only with your explicit consent).

The legal bases for processing your data include:

  • Consent: For activities like sending marketing emails or booking a call via Calendly.

  • Contractual necessity: To provide coaching services or respond to your queries.

  • Legitimate interests: To improve our services and manage client relationships.

For visitors from jurisdictions requiring additional consent or rights, such as the EU, California, or Australia, we comply with relevant regulations as described below.

5. How We Share Your Data

We work with trusted third-party providers to facilitate our services and ensure our website functions effectively. These include:

  • Squarespace:
    Our website platform, which manages hosting, functionality, and basic analytics. Squarespace Privacy Policy.

  • Calendly:
    Used for scheduling appointments. Calendly collects data such as your name, email address, and meeting preferences when you book a call. Calendly Privacy Policy.

  • Google Analytics:
    Tracks website traffic and usage data to help us improve our services. Google Privacy Policy.

These providers process your data securely under UK GDPR and other applicable laws. We do not sell or share your data with other third parties for marketing purposes..

6. International Data Transfers

Some of our service providers, such as Squarespace or Calendly, may process your data outside the UK. In such cases, we ensure appropriate safeguards, such as:

  • Transfers to countries with adequacy decisions under UK law or EU data protection laws.

  • Standard Contractual Clauses (SCCs) approved under UK GDPR and other relevant authorities.

7. Visitors from Specific Jurisdictions

European Union (EU) Visitors

We comply with the EU GDPR for EU-based visitors, ensuring their rights to access, rectify, erase, restrict, or object to data processing are respected. Please see the Your Rights section for details.

California Residents (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including:

  • The right to access the personal data we hold about you.

  • The right to request the deletion of your personal data.

  • The right to opt-out of the sale of your personal data (note: we do not sell personal data).

To exercise your rights under CCPA, contact us at alec@alecpearsoncoaching.com.

8. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy or to comply with legal obligations. For example:

  • Enquiries: Retained for up to 6 months.

  • Booking Data: Retained for 12 months after the meeting.

  • Marketing Data: Retained until you opt out or withdraw consent.

Once your data is no longer needed, it will be securely deleted.

9. Your Rights

Under UK GDPR and applicable international laws, you have the right to:

  • Access: Request a copy of your personal data.

  • Rectification: Correct inaccurate or incomplete data.

  • Erasure: Request deletion of your data (where applicable).

  • Restriction: Request limited processing of your data.

  • Data Portability: Receive your data in a machine-readable format.

  • Object: Object to processing based on legitimate interests or for direct marketing.

To exercise your rights, contact us at: alec@alecpearsoncoaching.com.

10. Cookies and Tracking Technologies

What Are Cookies?

Cookies are small files stored on your device that allow us to track user activity and preferences, helping to improve website functionality.

Types of Cookies We Use:

  • Essential Cookies: Necessary for website functionality.

  • Performance Cookies: Monitor website usage to optimise functionality.

  • Functionality Cookies: Remember your preferences for a better user experience.

  • Marketing Cookies: Used for targeted advertising and campaign measurement.

  • Third-Party Cookies: Set by providers like Squarespace, Google Analytics, or Calendly.

Managing Cookies:

You can manage or disable cookies via your browser settings. Note that disabling cookies may impact website functionality. For more information, visit https://www.aboutcookies.org

For EU visitors, we present an explicit cookie consent banner allowing you to accept, reject, or manage cookie preferences.

11. Data Security

We implement robust security measures, including encryption, to protect your data from unauthorised access, alteration, or disclosure. While no system is completely secure, we follow best practices to safeguard your personal information.

12. Complaints

If you believe we have violated your data rights, you can:

  • Contact us directly at: alec@alecpearsoncoaching.com.

  • File a complaint with the Information Commissioner’s Office (ICO):

Visitors from the EU or other regions can also contact their local data protection authority.

13. Updates to This Policy

We may update this policy from time to time. Changes will be posted on this page, and significant updates will be communicated directly where possible. We encourage you to review this policy periodically.

Contact Us:

If you have questions or concerns about this privacy policy or how we handle your personal data, please contact us at: alec@alecpearsoncoaching.com.

Updated: 29th November 2024